Read these rules again prior to each event. This is a dynamic document and it will change periodically.
Revised November 2019
This document was created using modified portions of rules documents from various rally websites. It is predominantly sourced from the TeamStrange website. Use of portions of the TeamStrange Rules is with the generous permission of TeamStrange and does not constitute an endorsement of Southeast Digital Scavenger Hunt by TeamStrange or any of its principal officers.
The following rules shall apply in all Southeast Digital Scavenger Hunt events unless we specifically advise to the contrary.
Questions regarding the Rules may be addressed to the Rally Master prior to the start of the event. Questions are encouraged. Remember, ignorance of the law is no excuse for its violation.
I. MOTORCYCLE / RIDER REQUIREMENTS:
1. Motorcycle must be currently registered and have a valid motorcycle license plate in place. Proof of registration will be required.
2. Rider must carry insurance/proof of insurance as required by the laws of the state in which their motorcycle is registered. Proof of insurance will be required.
3. Rider must hold a valid driver’s license with valid motorcycle endorsement. Card in hand will be required.
4. All riders are strongly encouraged to avoid excessive exhaust noise. Although no formal noise testing will be conducted, riders are reminded that the rally depends on good relations with the neighborhoods that host our event.
5. Helmet use is required at all times.
6. Signed acknowledgements of risk/releases, as required by the Rally Master.
7. Swapping motorcycles during the rally will cause the competitor to lose fifty percent (50%) of awarded points. Event time restrictions (i.e. finish and checkpoint deadlines) still apply.
8. If you wish to collect bonus points your odometer must remain functional. If the odometer fails, the rider may not collect bonus location points until it is repaired or a substitute device such as a GPS is designated. In such a case, the rider must call the Rally Master at that time and 1) inform the RM of the substitution; 2) take photos of the motorcycle’s odometer recording at failure; 3) take photos of the GPS/device odometer recording at the point of substitution.
9. Motorcycle must comply with all applicable Federal and State requirements.
10. Failure to complete check-in procedures (including but not limited to odometer check and completion of rally paperwork) prior to established deadlines will result in a DNS (Did Not Start) for the rider, and will be deemed a withdrawal from the event. In such event, no refund of entry fees will be made.
11. Motorcycle must arrive at the finish under its own power. Example: Your motorcycle breaks down 30 miles from the finish line, then you and your motorcycle are transported to the finish line by a tow truck. You must return to the point of breakdown with your repaired motorcycle or a loner/rental motorcycle, then ride to the finish line. In the event a loaner/rental is used see paragraph I.7. In either case (original motorcycle or replacement), event time restrictions still apply.
II. FUEL / AUXILIARY FUEL SYSTEMS:
1. In the event a fuel log is required, all riders will be required to fill one out (see paragraph IV.9).
2. An auxiliary fuel system is not required. If an auxiliary fuel tank is present, the tank must be mounted in a secure manner – no movement allowed, no bungee or shock cord allowed. Our intention is to allow the use of a safe, permanently mounted fuel cell. A safe main tank expansion is allowed. The use of containers, gas cans, bottles, or carriers is prohibited.
3. Total fuel capacity shall not exceed 11.5 US gallons for motorcycles and three-wheelers (i.e., Can-Am Spyder or Ryker) or 15 US gallons for side car rigs.
III. RIDER CONDUCT:
1. Riders are expected to act in a sportsman-like fashion at all times during the rally.
2. Any attempt at cheating, even to the degree that you do not understand the rules, can result in penalties up to immediate disqualification as well as exclusion from future events. If a rule is unclear, please ask for clarification.
3. Riders shall not accept or receive assistance from other persons in planning their route or obtaining bonus locations with a few exceptions. Rally participants riding together as a team may plan routes together and assist one another in obtaining bonuses. However, both riders must go to every bonus location and satisfy bonus requirements as if they were riding alone. For all riders, obtaining aid from another person at a bonus location is permitted for a) holding your Rally Flag while you take a photo of the bonus object ; b) using your camera/device to take a photo of you with your Flag and the bonus object; or c) executing specific instructions for a bonus which require the aid of another.
4. In order to claim points for a bonus location, riders must first have actually traveled to that location. Riders are expected to travel to the exact location specified in the bonus instructions. If questions are used to verify a rider’s presence at a specified location, in order to earn points riders must both travel to the specified location and correctly answer the question.
5. Bonus points must be claimed. Unclaimed points shall not be awarded. Once your Bonus Claim Form is submitted for scoring, you may not claim additional bonuses. Example: a bonus requires you to note the name of the river crossing Highway A at mile marker 103. You mentally note the name of the river but forget to write it down on your Bonus Claim Form. Halfway through the scoring you remember your error. Because you did not record the answer on your Bonus Claim Form, you did not claim the bonus, and will not be awarded the points.
6. During the event, riders may not travel with persons not entered in the event. Example: your brother may not ride his motorcycle with you on the rally, unless he is also entered in the rally. Example: your friend may not follow you in her car while you run the rally.
7. Rules regarding rider conduct apply to conduct prior to the start of the rally, during the rally, and after the rally has ended without time limit. Should we learn several years later of any acts compromising the rally, we reserve the right to change rally results and remove your name from all records relating to your finishing position including all published stories about the rally within our control.
8. Riders will be held accountable and responsible for the actions of persons associated with the rider even if those persons are not participating in the rally. A violation of these rules by a person or group associated with a rider will be treated the same as if the rider personally violated the rules.
9. Wheelies, burnouts, “rev-tuning” and other similar conduct by a rider or a guest of a rider will result in immediate disqualification of the rider and guest(s) from any and all Southeast Digital Scavenger Hunt events.
10. You may be disqualified for any of the following acts:
a. Failure to render aid to a participant or the public under emergency or life threatening conditions. As pertains to this rule, a rider out of fuel is not an emergency.
b. Violation of any of the Rules set forth herein.
c. RIDERS WILL BE DISQUALIFIED FOR RECKLESS RIDING OR EXCESSIVE SPEED. This event is a rally and not a race. Excessive speeding will not be tolerated.
d. Acts that discredit the sport of motorcycle endurance rallying including but not limited to damaging motel rooms, non-payment of repair or motel bills, and acts that result in negative publicity or image for the rally, such as littering at bonus locations and checkpoints.
e. Acts that endanger the general public, spectators, volunteers, or participants.
f. Discourtesy to hotel or restaurant employees, check point workers, staff, sponsors, or other participants. Please remember that the rally staff is composed entirely of volunteers.
g. Excessive citations or gross misconduct.
h. Defacing, damaging or otherwise tampering with any rally-related item, including but not limited to removing a road sign or altering any identification related item, such as a rider’s Rally Flag.
i. Carrying more than the specified limit of gasoline at any time during the rally (see paragraph II.3).
j. Having someone pick-up or otherwise help obtain a bonus except as specifically provided for by the Rally Master.
k. Failing to notify the Rally Master in a timely manner of your inability to make the finish line/checkpoint on time.
IV. BONUS HUNTING:
1. In the event that riders are provided with lists of bonus locations, aka a Rally Book, it is the rider’s responsibility to ensure that he or she has all pages of the bonus list before leaving the starting location. Riders are advised to inquire about any last minute changes or corrections to bonus lists.
2. Riders will be provided a digital copy of the Rally Book. Should riders be provided a physical copy they will only be provided with one copy. Do not lose your paperwork. Lost paperwork will not be replaced.
3. Bonus Claim Forms are considered the property of Southeast Digital Scavenger Hunt and will not be returned to riders after submission for scoring. Rally Books are the intellectual property of the Southeast Digital Scavenger Hunt. Distribution of the Rally Book and/or bonus lists without the express permission of the Rally Master will subject the rider to penalties up to and including disqualification from the current or future events.
4. Occasionally, riders may be asked to verify their presence at a bonus location by photographing the location and/or purchasing an item at the location. These photographs and/or items will be turned in to the Rally Master at scoring, and become the property of Southeast Digital Scavenger Hunt unless otherwise directed. These items will not be returned to you. If you want one for yourself, buy two.
5. Riders may be offered a “layover” aka REST bonus. Such a bonus would require a rider to remain in a location for a specified period of time. Unless otherwise directed by the Rally Master, riders must verify their layover by machine-generated receipt. Popular sources are gasoline purchase and ATM receipts. The location of the start and end of the layover may not be separated by more than one mile and no other bonuses can be collected or claimed during a REST bonus. For the REST bonus we suggest your receipts include the street address in case we need to verify the proximity of said receipts.
6. Southeast Digital Scavenger Hunt rallies are not “pure” scavenger hunts. Example: The bonus requires you to obtain a “Mickey Mouse Ears hat from Walt Disney World.” The clear intention of the bonus is for the rider to travel to Walt Disney World and purchase the hat. Do not stop at a gas station on I-95 and ask customers if they have such a hat. This is considered cheating and you will be disqualified, without a refund.
7. If there are time or date restrictions on a bonus, it is YOUR responsibility to ensure that the time on the receipt you obtain for proof is correct and within the guidelines given. (Unless the bonus listing says otherwise, we will allow a reasonable variance [5 minutes in most cases] with the time).
8. Always make sure that the each receipt is readable.
9. All receipts that are submitted as a bonus item must contain the correct DATE, TIME, CITY, and STATE. In addition, if a fuel log is required, all gas receipts must show GALLONS PURCHASED.
10. Photo Bonuses / Rally Flags
a. Most Southeast Digital Scavenger Hunt bonuses are photo bonuses. In order to earn points for a photo bonus, riders must take a photograph depicting the bonus subject along with their Rally Flag (unless specifically directed otherwise by the Rally Master). If the Rally Book includes photos it is a good practice to match the provided photo as closely as possible while including your Rally Flag/Placard.
b. Every rider will be issued a Rally Flag at the start of the rally. Each Flag will be unique to the rider to whom it is issued. Lost Flags will not be replaced. In the event a rider loses their Rally Flag, the rider may still collect photo bonuses if the rider’s face clearly appears in the photograph along with the bonus item. If the rider’s helmet is a full-faced, non-modular helmet it will have to be removed or positioned such that the scorer can clearly see the rider’s face in photographs. Once this alternate method of collecting photo bonuses is used, the rider may not return to using his/her or her Rally Flag to document photo bonuses.
c. Riders in the two-up class: either the rider or the passenger must appear in each photo. If a bonus states “you must appear in the photo” then both rider and passenger must appear in the photo. In the event a 2-up rider team misplaces their Flag, then both team members’ faces MUST be in the photograph. Once this alternate method of collecting photo bonuses is used, the 2-up team may not return to using their Rally Flag to document photo bonuses. Note these requirements are in addition to those set forth at Rule IV (10) (a).
d. Rally Flags are not to be disturbed, picked up, or otherwise tampered with if encountered on the course. If you come across another rider’s Rally Flag, leave it alone. The other rider might be on his/her way back to pick it up, and the rider might be a bit upset to find it no longer there. Disturbing a Rally Flag shall result in penalties under Rule III (10)(h).
e. Unless specifically stated to the contrary in the bonus instructions, the rider’s Rally Flag, including the number imprinted on the Flag, must be clearly visible in all photographs.
f. If the rally book calls for your motorcycle to be in the photo the entire bike (as well as the Rally Flag) must be in the photo. These “bike required” photos are meant to be photo opportunities to give you – and us – some great photos of the bikes. The entire bike means that no part of the bike should be out of the frame of the photo submitted.
11. Digital Photographs
a. Most bonuses will be photo bonuses. Photographs must be digital. Polaroid or print photography will not be accepted unless specified in the Rally Book.
b. The following requirements will be met, without exception, for digital cameras/devices:
1). The rider has responsibility for the operation of their personal digital camera/device.
2). Rally staff members are not responsible for any event, circumstance, or situation that prevents them from viewing the rider’s digital photographs. This includes, but is not limited to, power outages, computer crashes, or incompatibility between the rider’s digital camera/device, the rider’s digital media, and the rally’s media reader.
3). If you are shopping for a camera to use for rallying you should strongly consider buying one that uses SD/SDHC/SDXC cards. They are easily found and these media are required at some rally events. In the interest of making the Southeast Digital Scavenger Hunt events accessible for new rally riders with a variety of cameras, staff will have rally-provided media card readers available which are capable of reading CF, CFI, TF, SDXC, SDHC, SD, MMC, MS, and UHS-I media cards. It is the rider’s responsibility to ensure their camera’s media can be read by the media card reader. If you are unsure, bring a card reader you know works with your camera’s media card. In an effort to protect rally staff members’ devices, cable transfer of photos or other data to rally staff devices is not allowed.
4). It is the riders’ responsibility to ensure all digital photos are imprinted with a date & time stamp is to be set to the time zone of the rally finish location for the entire rally. For purposes of this rule, “imprinted” means visually embedded into the image (preferred for cameras), contained in EXIF metadata, or reflected in a DOS date & time stamp. This rule applies to photos taken with digital cameras, not those taken with mobile devices.
5). The downloading and/or viewing of images from the rider’s digital media card or device may be conducted prior to scoring. Four or five images at a bonus are acceptable if necessary to sufficiently document the bonus. Whatever device you use, save yourself and rally staff some time and start the rally with a blank memory card. regardless of device, keep extraneous photo taking to a minimum. Excessive extra photos and unrelated photos slow the scoring process.
6). When riders are being scored, if there is an issue with multiple inconsistent photographs, the rider will have the opportunity to choose the photograph they desire to have scored.
c. It is the rider’s responsibility to ensure that all photos are of sufficient quality that scorers and/or the Rally Master can verify the bonus location as per the Rally Book instructions without using a zoom feature. If we have to zoom the photograph to identify any element or to read the Rally Flag you were not near enough to the subject and the points may be denied.
d. Alternatively to digital cameras, digital photographs may be taken with cell phones or tablets. Riders must bring the device to scoring and must be able to transfer photographs from the device to rally staff via email before scoring begins. Scorers may view the photos on the device or on their laptop so be prepared for either situation.
e. All digital photos submitted for scoring shall be in the format as originally recorded by the device, with no post-processing, editing, manipulation, alteration, cropping, resizing, or enhancement applied. It is suggested that riders leave photo files as-is rather than risking corruption or deletion of photographs needed for points.
f. Southeast Digital Scavenger Hunt reserves the right to use submitted photos in future promotion of events or in any other ways it sees fit.
12. Submitting Photographs for Scoring
a. Events will have one or both of two photograph submission options available to riders: 1) on-site at the finish; and 2) via email.
b. In the event both procedures are available for a given event, riders who choose to use email must declare this choice to the Rally Master no later than a date and time to be announced for each event. Lack of a declaration equates to the choice of submission on-site at the finish. Only one procedure, either on-site at the finish or via email, may be used by a rider during a single event.
c. Email submission photographs must be emailed as they are captured during the event so they can be scored in advance of the rider’s arrival at the finish. Emails must be sent to an address specified before the start of the event (which is NOT the general email address for the Southeast Digital Scavenger Hunt). The rider’s Flag number (aka rider number) and the Bonus Code are required to be in the subject line of the email. If a bonus requires a receipt, the receipt(s) may be photographed and emailed using this procedure (the rider is still required to present the receipt(s) at scoring). Email ORIGINAL SIZE receipt photos (do not compress these) to help us be able to read the tiny print on most receipts. While Rally Flags are typically required in all photos, they are not required to be in emailed receipt photographs though it is a good idea to write your rider number and bonus code on all receipts.
d. Riders will be required to test this procedure and successfully submit a photo prior to a date specified for each event. Feedback will be given by the Rally Master during this test so that riders will know when they have met the requirements. Once successful, riders may practice this procedure as often as they like up to 2 days before the event.
e. During the rally, riders will not receive a reply to email submissions. The intent is to save time for everyone involved. Don’t worry, if an email is lost or a photograph is not legible, submissions rejected via this procedure will be reevaluated at the scoring table.
f. This procedure is intended to greatly decrease a rider’s time at the scoring table, it is not intended to provide riders the opportunity to correct mistakes. The photographs and receipts will be reviewed and scored during the rally, thereby saving time at the scoring table and giving riders and staff more time to socialize and enjoy the company of the other volunteers, riders, and attendees.
g. If a bonus requires written information such as an answer to a question, you must include that information in the BODY of the email. If we do not see the answer in the email that bonus will not be pre-qualified and you’ll have to provide the information on-site. Best practice is to write any information required on your Bonus Claim Form (as well as in the body of the email) in case we do not receive the email.
13. General Guidelines Regarding Bonuses
a. Before leaving on your route, ensure that the physical location description of each bonus matches your map (i.e. Jacksonville, AL or Jacksonville, FL?). While bonuses were chosen to make the rally challenging, there may have been an oversight in our planning or your planning. There are no hidden tricks or intentionally planned deceptions.
b. Don’t forget to plan time for each stop, including for gas and bonus locations.
c. If you get to a bonus destination IN THE TIME FRAME SPECIFIED and it is unavailable (i.e. closed, burned down, moved, road closure, etc.), contact the Rally Master by telephone. You will likely be instructed to do your best to obtain proof of your attempt and, in the event of a required procurement or purchase, a replacement item. For example, if you are told to buy a Pepsi at Joe’s Café and Joe is out of Pepsi, buy a Coke. If the bonus instructs you to have breakfast at Joe’s Cafe and Joe’s burned down last week, go to another restaurant in the same town to have breakfast. If there are no other restaurants in town, get a gas receipt from the nearest gas station or some sort of business receipt from the same town. If these options are not available locally, ride to the nearest town and get a receipt. If there is a road closure, and you are sure there is no open road to the bonus, take photos of whatever is blocking the road (with your Rally Flag) and of your GPS showing the coordinates (Flag not required). Document your attempts to comply with the bonus instructions, and advise the Rally Master of your efforts before proceeding. Caution: be sure that every effort is made to comply with bonus instructions before resorting to alternate proof. If you are the only rider who couldn’t locate Joe’s, you won’t get the points.
d. Reading comprehension will be an obstacle if you don’t have it. If we ask for a receipt, we want a receipt. If we ask for a photograph with you in it, we want a photograph with you in it.
e. Don’t forget to account for the weather, traffic, and fall foliage when planning your route!
f. There are no alibis for weather – plan and pack accordingly. Road construction, law enforcement, traffic delays, drawbridges, and Park Rangers giving a tour in front of the map board you need to look at are all part of the equation and will not be taken into consideration when scoring.
g. If you render aide in an emergency situation do your best to document your involvement. This will be given consideration by the Rally Master. A fellow rider who runs out of gas is not necessarily an emergency.
h. We have taken every effort to ensure the accuracy of published directions/coordinates that are provided to assist you in locating bonus locations. The possibility of a typo is there – good judgment and common sense should be applied if your first attempt with the provided information does not get you where you think you should be. In the event we made a mistake or a typo, please advise so we can correct our records.
V. OTHER PROVISIONS:
1. No persons other than the Rally Master shall have the authority to change or alter these rules. Riders are advised that checkpoint workers, scorers, and other rally volunteers do not have the power to grant exemptions or variances to these rules.
2. Directions and instructions provided by the Rally Master at a pre-rally Riders’ Meeting supersede these written rules for that event.
3. All disputes under these rules shall be resolved by the Rally Master, whose decision shall be FINAL.
4. Riders may withdraw from the rally at any time for any reason. Riders withdrawing from the rally shall not be entitled to any refund of entry fee.
5. Riders shall report to the Rally Master any rules violations of which they become aware. Riders shall cooperate with any investigation by the Rally Master into suspected rules violations.
6. In events exceeding 12 hours, riders are required to use a personal tracker / transponder device. Spot or other satellite tracking devices and phone tracking apps (like BubblerGPSfor Android, and SWConnect for iPhone) are the most popular. The only requirement for the tracking device or app is that it is compatible with Spotwalla.